So you’ve resigned. Congratulations! Now it’s time to write a resignation letter. In this article, we guide you through preparing an effective resignation letter so that you can leave your current company on good terms.
What is a Resignation Letter?
A resignation letter is a formal letter that an employee writes to their employer to notify them that they are leaving their job. It typically includes information such as the employee’s name, the date of the letter, the date of their last day of work, and the reason for their departure. The letter may also express gratitude to the employer for the opportunity to work with the company and offer to help with the transition process.
Why Write a Resignation Letter?
A resignation letter is required when you are leaving your job. A resignation letter is a formal written document that informs the management that you are resigning from your current position. It also informs your employer about your reason for resigning. You can use this letter to leave your company gracefully and to let them know the reasons why you are quitting.
How To Write a Resignation Letter?
Resignation letters play a critical role in any company. They not only communicate your intention to leave but also provide closure for your co-workers, superiors, and subordinates. Therefore, it is essential to write a resignation letter effectively. A resignation letter should be written professionally and politely, ensuring that you do not miss any important details.
To write a resignation letter, include the following sections:
- Date of Resignation
- Your Full Name
- Your Job Title
- Your Regulative Authority (if applicable)
- Your Reason for Resignation
- Your Notice Period
- Your Contact Information
- Your Signature
- Gratitude to Your Employer
- Well Wishes for the Company
Tips to Writing an Effective Resignation Letter
An effective resignation letter should be clear, concise, and professional. It should have an effective opening and closing as well as a well-written body.
Here are some tips to help you write an effective resignation letter:
- Provide a brief explanation of why you are leaving.
- In your explanation, refer to your previous work with the company and express your appreciation for the time you spent there.
- Thank the company for the opportunity provided to you.
- Conclude by expressing your well wishes for the company’s future success.
- Thank them for their consideration and support during your tenure.
- Ensure that you write the date at the top of your letter.
- Include your signature at the bottom of your letter.
- Keep a copy of your resignation letter for your records.
Resignation Letter Samples (Examples)
Here are some samples of letters you can use as a guide:
Sample Resignation Letter 1
Dear Mr. Sharma,
I am writing to resign from my position as Senior Marketing Manager on July 15th, 2023. I have been working with your company for the past five years, and I have enjoyed every moment of it. I would like to thank you for giving me this opportunity, and I wish you all the best in the future.
Sincerely,
Name: Anjali Patel
Department: Marketing
Date: June 25th, 2023
Sample Resignation Letter 2
Dear Mr. Reddy,
I am writing to resign from my position as Senior Software Engineer on August 1st, 2023. I have been working for your company for the past eight years, and I have enjoyed every moment of it. I would like to thank you for giving me this opportunity, and I wish you all the best in the future.
Sincerely,
Name: Rohit Gupta
Department: Software Development
Date: July 2nd, 2023
Resignation Letter Sample 3
Dear Madam,
This is to inform you that I am resigning from my position as a Sales Executive with your company effective immediately.
I have been with your company for the last 3 years, and I am very grateful to have had the opportunity to work with such a wonderful team of professionals.
Soon after joining your organization, I was assigned to a new territory, and this required me to relocate to a different location. I have thoroughly enjoyed working in this new region and have gained valuable experience.
I am confident that my skills and abilities are transferable to other positions within your organization. I wish to thank you for the opportunity you have afforded me, and I look forward to hearing from you.
With that being said, I wish you all the best and hope that we will meet again in the future.
Sincerely,
Name: Priya Sharma
Department: Sales
Date: June 30th, 2023
Resignation Letter Sample 4
Dear Mr. Singh,
This is to inform you that I am resigning from my position as a Sales Manager with your company effective immediately.
I have been with your company for the last five years, and I am very grateful to have had the opportunity to work with such a wonderful team of professionals.
Soon after joining your organization, I was assigned to a new territory, and this required me to relocate to a different location. I have thoroughly enjoyed working in this new region and have gained valuable experience.
I am confident that my skills and abilities are transferable to other positions within your organization. I wish to thank you for the opportunity you have afforded me, and I look forward to hearing from you.
With that being said, I wish you all the best and hope that we will meet again in the future.
Sincerely,
Name: Rohan Patel
Department: Sales
Date: July 15th, 2023
Resignation Letter Sample 5 (Resignation Letter to a Supervisor)
Dear Mr. Desai,
Based on my desire to pursue an opportunity that I have been offered outside of the company, I feel it is necessary to concede my resignation from my current position.
My career has been a wonderful experience with your company, and I wish you continued success in the future. Thank you for all of your support and understanding.
Sincerely,
Name: Priyanka Patel
Department: Human Resources
Date: August 5th, 2023
Resignation Letter Sample 6
To Whom It May Concern:
It is with great regret that I submit my resignation. The time has come to leave my present position and pursue another career.
I have enjoyed my work here and wish to thank you for the opportunity to work for your company. It has been a pleasure to have worked here. I wish you the best of luck in your future endeavors.
Sincerely,
Name: Aakash Gupta
Department: Finance
Date: September 1st, 2023
FAQs On Resignation Letter
1. Is Resignation Letter A Formal Letter?
Yes, A Resignation letter is a formal letter.
2. Is Resignation Letter A Business Letter?
Business letters are formal letters used for official purposes and written in formal language. This is not a common letter format used in personal life; thus, it is not a resignation letter.
3. Is Resignation Letter Mandatory?
A resignation letter is mandatory in every organization, and it is very important to write a resignation letter. When an employee resigns from the company, he has to send a resignation letter to the company along with his resignation. The company will use the resignation letter for many things as The company will use it to inform all the employees about the reason behind the resignation.
4. Where To Submit Resignation Letter?
You should submit resignation letters in the office where you work.
If the resignation letter is being sent to the employer, it can be sent by certified mail, UPS or FedEx, or one of these other carriers. The employer should give the employee a receipt with a signature. The employee should keep these documents.
5. Can You Retract Resignation Letter?
A resignation letter is one of the essential letters given to resigning an employee. We can say that resignation is the final phase of your job, but in this phase, if you want to retract your resignation letter, then you can retract it.
6. Can You Backdate Resignation Letter?
No. If you have decided to resign from your job and want to backdate your Resignation Letter, you should not do it. You should take your resignation as it comes. Backdating your resignation letter means that you are giving false information.
7. Can You Rescind Resignation Letter?
The answer is it depends on the circumstances surrounding your resignation.
If you were an employee who resigned for personal reasons, such as marriage or pregnancy, you could certainly rescind your resignation. On the other hand, if you resign from a job because of a work-related disagreement with your employer, you may be unable to do so.
8. Why Resignation Letter Is Important?
Resignation is a very important letter, and it is necessary to write a resignation letter if you are planning to resign from your current job. Resignation is a formal letter written in the proper format by the employee to the employer to resign. If you want to resign from your position, you need to write a resignation letter to follow the proper procedure for resignation.
9. Do Resignation Letter Require Approval?
A resignation letter is an official letter written by the employee to the company to resign. An employee should always give a proper reason for resignation. The employer can either accept or reject the resignation. If the employer doesn’t accept the resignation, he can offer an attractive package to the employee.
10. What are the Resignation Letter Dos And Don’ts?
A resignation letter is a formal document used to resign from a job formally. It is also known as an “Employment termination notice” or “Termination of employment letter.” This letter should be sent at least two weeks before your last day of work to give you enough time to get ready for your departure.
11. Does Resignation Letter Need Signature?
Yes. The resignation letter needs to be signed by the employee. The signature will prove that the person submitting the letter is indeed the employee and has resigned from his/her job.
12. Is It Ok To Resign By Email?
A resignation letter sent by email may be acceptable but should be avoided if possible. Email is not stable and can quickly be deleted or missed. First impressions are essential, and a letter that arrives in the mail is more likely to get read.
You should hand over your letter to someone who is connected to you in any way, and then you should make sure it has been received before you resign.
13. Can You Handwrite A Resignation Letter?
No. You can’t write a resignation letter by hand. It has to be typed. But you can still take the time to think about what you want to say. The only thing you can do with your handwriting is made an illegible scrawl or draw an unrecognizable symbol.
