A Bank account close application letter is the official letter sent to the bank when you want to close your account. In this comprehensive guide, we’ll walk you through everything you need to know about writing an application to terminate your bank account services, from reasons for account closure to application letter formats and samples. Whether you’re switching banks, consolidating finances, or just no longer needing your account, we’ve got you covered on how to formally request your bank to close out your account.
Bank Account Close Application
When you decide to close your bank account, you’ll need to submit a formal application letter to the bank manager. This letter requests that they close your account and release any remaining funds.
Be sure to include key details like your name, account number, and reason for closing. Attach documents like your passbook, unused checks, and any cards tied to the account. Once submitted in person or via email, expect the bank to take 3-10 days to fully process the closure request.
Reasons to Close a Bank Account
There are many reasons why someone may need to close a bank account. Here are some of the most common ones:
- Relocating: If you are moving to a new city or country, it often makes sense to close your existing bank account and open a new one nearer to your new place of residence.
- Dissatisfaction with Service: You may want to cut ties with a bank if you have experienced poor customer service, excessive fees, or other issues.
- Account Usage: If you find you no longer actively use the account, don’t maintain a minimum balance, or have another account that better suits your needs, closure may be the right option.
- Personal Finance Changes: Major life events like marriage, divorce, a new job, or the birth of a child sometimes warrant consolidating accounts.
- Fraudulent Activity: Identity theft or other fraudulent use of an account requires swift termination.
- Dormancy: If your account stays inactive too long, banks have the right to close it down. But you can also preempt this by proactively shutting your dormant account.
Things You Need to Close a Bank Account
Here is the list of the things you need to close a bank account in India.
- Account Holder Name
- Bank Account Number
- Original Passbook
- Canceled Cheque (if Chequebook Issued)
- ATM Debit Card/ Credit Card (if Issued)
- Identification Proof (Aadhaar Card, PAN card, Driving Licence, Voter ID card etc.)
- Address Proof (Aadhaar Card, Driving Licence, Voter ID card Etc.)
- Account Holder Photo
- Account Holder Signature
Things to Know When Closing a Bank Account
When you’re closing a bank account, there are a few things to keep in mind.
- Transfer Out Any Remaining Funds: Make sure to withdraw or transfer any remaining money in the account. Move it to another account or take out cash so the balance reads zero.
- Cancel Automatic Payments: Be sure to stop any automatic payments or direct deposits linked to the account. Notify any businesses, employers, or services to reroute future payments.
- Close Related Accounts: If you have any joint accounts, investment accounts or other products at the same bank, go ahead and close those too. Tie up any loose ends.
- Destroy Associated Cards and Chequebooks: Destroy any debit cards, credit cards or unused cheques associated with the closed account. Shred checkbooks and cut up the cards so they can’t be used again by someone else.
Writing an Account Closure Application Letter
The process of terminating a bank account requires submitting a formal application letter. Here are some tips:
- Address the letter to the branch manager or account officer overseeing the account.
- Introduce yourself with your name, account number, branch details, and date.
- Clearly state your desire to close the account and the preferred closure date in the opening paragraph itself.
- Provide a brief explanation of why you need the account shut down. This helps the bank process the request faster.
- Include essential account information – like account holder name(s), account number, type of account, years held, status of unused checks, cards, balances owed, etc.
- Attach copies of supporting documents needed to verify account ownership and closure consent.
- Request the bank confirm once account closure procedures are fully completed, along with any pending interest payouts or transfers.
- Express gratitude to staff for assistance and good service over the years.
- Sign off with your full legal name. Include contact details for further communication.
Here is the bank account close application format to help understand the application letter.
Bank Account Closing Application Format
The following is the format for a bank account close application letter.
You can use the following letter formats when drafting an account closure notice:
Basic Account Closure Letter
[Your Name] [Your Address]
[Date] The Branch Manager [Bank Name] [Bank’s Address]
Dear [Sir / Madam],
I, [Your Name], wish to close my savings bank account [Account Number] held with your branch.
[Briefly explain reasons for wanting to close account.]
Please let me know if any additional documents or information is required for initiating closure procedures. I look forward to your confirmation once the account has been officially closed.
Thank you for your assistance.
Sincerely, [Your Signature] [Your Name]
[Contact Information]
Formal Format for Account Closure Notice
[Your Name] [Your Address]
[Date] To: The Branch Manager [Bank Name] [Bank’s Address]
Subject: Account Closure Notice for Savings Account Number [Your Account Number]
Dear Sir/Madam,
I am writing this letter to formally submit a notice for closure of my aforementioned savings bank account with your bank, which I have held since [Year Account Opened].
[Specify Reasons for Closure]
Having fulfilled all closure prerequisites, I would request you to shut down services on this account effective from [Requested Closure Date].
Please execute the necessary procedures and confirm once my savings account is officially closed. Let me know if any further documents are needed from my end to facilitate this.
Sincerely,
[Your Signature] [Your Name][Contact Details]
Bank Account Close Application in English
Most banks will require you to fill out a form or write a letter requesting to close your account. Make sure to include your name, account number, account-related documents and the date you would like the account to be closed. You may also need to provide a reason for closing the account. Once the form or written application is complete, submit it to your bank to process your bank account closure request.
If you’re not sure how to write an application for closing a bank account, don’t worry. We’ve got you covered. Just follow the below formats and examples for your respective bank, and you will be able to write an effective bank account closure application within a few minutes.
Bank Current Account Close Application in English
Here is a sample application for closing a current bank account with HDFC Bank account close application due to some personal reasons.
To,
The Branch Manager,
HDFC Bank,
Loyal Road, New Delhi
Date: 25/01/2022
Subject: – Request to close current bank account
Dear Madam,
I, Ramesh Sharma, would like to close my current bank account at your HDFC bank branch. I have been a loyal and satisfied customer of your bank for many years now, but due to some personal reasons, I have decided to close my current account.
I would be grateful if you could process my request as soon as possible. I am enclosing all the necessary documents required for the same.
Thank you for your time and attention.
Sincerely,
Ramesh Sharma
1. Basic Savings Account Closure
Rohan Malhotra B-34, Park Street, Delhi – 110021
1st March 2024
The Branch Manager Kotak Mahindra Bank Connaught Place, New Delhi – 110001
Dear Sir/Madam,
I, Rohan Malhotra, wish to close my savings account (A/C No. 9087XXXXXX76) held with your Connaught Place branch.
I am relocating to another city next month and will be opening a new Kotak Mahindra account there for easier access. Please initiate closure proceedings and let me know if any other information is needed on my part.
Thank you for your assistance over the years.
Sincerely,
Rohan Malhotra
2. Current Account Closure Letter
Naina Roy A-301, Park Avenue, Kolkata – 700072
10th February 2024 To: The Branch Manager Punjab National Bank
Park Street Branch, Kolkata
Subject: Notice for Closure of Current Account Number 7698XXXX7664
Dear Sir,
Please accept this letter as formal notice to close my current account (A/C no. 7698XXXX7664) effective 28th February 2024.
I am consolidating finances due to my recent marriage and find one joint account easier to manage, so no longer require this separate current account.
Having settled all account dues and destroyed associated checkbooks, I have fulfilled closure prerequisites. Please execute all bank procedures to officially shut down services on my aforementioned account by end of February. Confirm the same via email or registered post.
If any further documentation is required, do contact me at the details below.
Thank you for years of courteous service!
Sincerely, Naina Roy
Email: naina23@gmail.com Mobile: +91 9874563210
3. Application to Bank Manager for Closing Account
To,
The Bank Manager,
Axis Bank,
Rave Nagar, New Delhi
Date: 20/02/2022
Subject: Application for bank account closure
Dear Sir/Madam,
I am Siddharth Sharma, and I would like to close my bank account for account number 3646XXXXX with your bank. The account has been inactive for some time now, and I no longer have any use for it.
I would appreciate it if you could process my request to close my account as soon as possible. I have attached all the necessary documents that are needed to close the account.
Thank you for your time and attention.
Sincerely,
Siddharth Sharma
4. Bank of India Account Close Application
To,
The Branch Manager,
Bank of India,
City Block, Max Road, New Delhi
Date: 15/01/2022
Subject: Application for Bank Account Closure
Dear Sir/Madam,
I am writing to inform you that I would like to close my bank account. I have been a savings account holder in your bank for some time now, but I have decided that I no longer need the account.
So, I request you to please close my bank account as soon as possible. I have enclosed all the necessary documents to close my account with this letter.
Thank you,
Sincerely,
Rohan Mishra
5. SBI Bank Account Close Application
To,
The Branch Manager,
State of India (SBI Bank),
Gandhi Society, New Delhi
Subject: – Request to close a savings account
Date: – 15/08/2021
Dear Sir / Madam,
I would like to request the closure of my savings bank account. My account number is 2365XXXX. I have attached a copy of all required documents for your reference.
I would appreciate it if you could process my request as soon as possible.
Thank you for your time and attention.
Sincerely,
Shreya Singh
6. Bank of Baroda Account Close Application [Due to City Change]
To,
The Branch Manager,
Bank of Baroda,
Janki Nagar, Allahabad
Date: – 05/07/2022
Subject: – Request to close saving bank account
Dear Sir/ Madam,
I would like to request you to close my savings bank account with your bank. I have been a customer of the bank for the past few years, but I am now moving out of the city and will no longer need this account. I have attached all required documents related to my bank account, including a passbook.
I would be grateful if you could process my request and close the account at your earliest convenience. Thank you for your time and assistance.
Sincerely,
Akshay Malhotra
7. Axis Bank Account Close Application [Due to Poor Service]
To,
The Branch Manager,
Axis Bank,
Gandhi Nagar, Gujrat
Date: 21/08/2022
Subject: – Request to close savings bank account
Dear Sir / Madam,
I wish to inform you that I am not satisfied with the service of your bank and I have decided to close my savings bank account.
I have been a customer of your bank for over five years and have consistently been unhappy with the level of service I have received. In the past year, I have experienced several instances of poor service, including being charged fees for services I did not receive and being made to wait excessively long periods of time to speak to a representative.
Due to these experiences, I have decided to close my savings bank account from your bank. I have enclosed all account-related documents with this application.
I would be grateful if you could process my request and close the account at your earliest convenience. Thank you for your time and assistance.
Sincerely,
Rohan Jaiswal
8. Canara Bank Account Close Application [Due to Inactive Account]
To,
The Branch Manager,
Canara Bank,
Kunj Vihar, New Delhi
Date: 28/04/2021
Subject: – Request to close savings bank account
Dear Sir / Madam,
I would like to request you to please close my savings bank account with your bank. The account number is XXXXXXXXX. This request is because I am no longer using this account, and it has been inactive for some time.
I would appreciate it if you could process this request as soon as possible. Please let me know if you need any further information from me.
Sincerely,
Shreyash Kumar
9. Union Bank Account Close Application [Due to Minimum Balance Requirement]
To,
The Branch Manager,
Canara Bank,
Lotus Road, Kanpur
Date: 21/02/2020
Subject: – Request for the closure of my savings bank account
Dear Sir / Madam,
I am writing to request the closure of my savings account with your bank. The account number is 56XXXXXXXXX. The reason for this is that I am not able to maintain the minimum balance requirement. I have been trying to keep the account active by making regular deposits, but it has become difficult to do so.
I request you to kindly process my request and close my account.
Thank you for your time and attention.
Sincerely,
Raj Malhotra
10. Central Bank of India Account Close Application [Due to No Need for the Account]
To,
The Branch Manager,
Central Bank of India,
Pankhudi Road, Madhya Pradesh
Date: 20/02/2021
Subject: – Request to close saving bank account
Dear Sir / Madam,
I would like to request you to close my savings bank account with your bank as I do not require it anymore. I have been maintaining this account for the past few years, but now I do not need it.
My account number is 56XXXXXXXXX. This account has been in a dormant state for a while now, and I have no transactions to carry out from this account. I have enclosed all the required documents with this letter.
I would be grateful if you could process my request and close the account as soon as possible. Thank you for your time and consideration.
Sincerely,
Abhishek Rana
11. PNB Bank Account Close Application [Due to Multiple Accounts]
To,
The Branch Manager,
PNB Bank,
Bank Road, Gorakhpur
Date: 23/03/2021
Subject: – Request to close savings bank account
Dear Sir / Madam,
I am writing to request the closure of my savings bank account with PNB Bank. I have multiple accounts with the bank, and I would like to close this particular account.
Account Number: 65XXXXXXXX.
I have been a customer of PNB Bank for many years, and I have always been happy with the service I have received. However, I no longer need this particular account and would like to close it.
I would appreciate it if you could process my request as soon as possible. Thank you for your time and attention.
Sincerely,
Rishi Gaur
These professionally-crafted samples demonstrate how to compose a formal, politely worded application for bank account closure. You can use them as templates to pen your own letter.
FAQs: Bank Account Close Application
1. Where should I write the bank account number in the application?
You can write the bank account number in the main body of your application letter or at the end of your letter before your “Thanking you” or “Sincerely“.
2. What documents should I attach with the application letter?
You can attach your bank account passbook, chequebook, and other requested documents that you need for closing the bank account.
3. How much time a bank takes to close the bank account?
It takes approximately 3-10 working days to close a bank account in India.
4. Does the bank account close automatically?
No. However according to the RBI’s rule, if a customer does not use his or her account for 12 consecutive months, the bank will make the account inactive. After more than 12 months, the bank will make the account dormant.
We hope this detailed guide has armed you with a comprehensive overview of how to professionally communicate your wish to close a bank account. Equipped with handy letter templates and writing tips, you can now easily draft an error-free application notice tailored to your specific scenario and financial institution. Maintain cordial ties by expressing gratitude for the assistance rendered over the years. If you have any other queries on properly navigating account termination protocols, don’t hesitate to check with your bank.
