An application to principal is a formal written request submitted by a student to the head of the school. It is an important communication tool for students to convey various needs or issues faced in academic or administrative matters. Learning how to properly write an application to the principal is an essential skill for every student.
How To Write An Application To The Principal?
When drafting an application letter to your school principal, follow these key steps:
Use the Proper Format
An application letter has a set professional format that must be followed:
- Sender’s Details – Include your full name, class, section, roll no., and residential address.
- Date – Mention the date in the top right-hand corner.
- Principal’s Details – Address the letter to your Principal with the school name. Use “Respected Sir/Madam”.
- Subject – State the purpose/reason of application in 1 line here.
- Content – Write the content in clear paragraphs with all key details.
- Salutation – Use “Yours faithfully” and provide your signature with your name and class below it.
Maintain Appropriate Tone
The tone and language used should be:
- Polite and Humble – Use respectful language and avoid a casual tone.
- Truthful – Provide genuine details and explain the situation honestly.
- Grateful – Thank the Principal for your consideration.
Highlight Relevant Details
- Clearly state your specific request or issue in the application.
- Provide essential dates, duration, or timeline related to your request.
- Explain the purpose and reason behind the application with relevant details.
- For medical leave – attach the doctor’s prescription/medical certificate.
Proofread Before Submitting
Before submission, ensure to:
- Correct any spelling or grammar errors.
- Verify that all provided details are accurate.
- Take a printout, sign it, and submit it to the Principal.
Application Format To Principal
The standard application format to the principal is:
Date: 07/02/2023
To
The Principal
Army Public SchoolSubject: _ (State purpose in one line)
Respected Sir/Madam,
(Content in paragraphs…)
Thank you.
Yours faithfully,
Your name
Class ___(Signature)
Leave Application To Principal
Some sample leave applications to principal:
Sick Leave Application
Date: 09/03/2023
To
The Principal
Sunrise Public School
DelhiSubject: Application for leave due to illness
Respected Sir/Madam,
I, Simran, a student of Class VIII B, wish to apply for three days sick leave from 11 March 2023 to 13 March 2023 as I am down with viral fever since Monday.
I visited Dr. Verma at City Hospital who has advised me complete bed rest for 3 days to recover properly. I have attached the medical certificate given to me by the doctor.
I request you to kindly grant me leave for three days. I will resume attending school from Wednesday, 15 March 2023.
Thank you.
Yours faithfully,
Simran
Class VII B(Signature)
Casual Leave Application
Date: 05/05/2023
To
The Principal
Kendriya Vidyalaya No. 3
JaipurSubject: Application for casual leave
Respected Sir/Madam,
I, Mohit Sharma, a student of Class X, wish to apply for two days casual leave on 09 May 2023 and 10 May 2023.
My grandmother has fractured her wrist after a fall at home. Being the only grandchild living in the same city, I need to be with her at the hospital and take care of medications and dressings of the fractured hand.
Kindly grant me casual leave on the abovementioned dates so that I can support my family in this situation. I will catch up on any schoolwork missed during this time.
Thank you for your consideration.
Yours faithfully,
Mohit Sharma
Class X(Signature)
Application From Parents To Principal
Date: 16/02/2023
To The Principal Delhi Public School Delhi
Subject: Request for fee concession
Respected Sir/Madam,
We are the parents of Namita Sharma studying in Class 7 C in this esteemed school. Due to financial problems, we sincerely request you to provide 50% fee concession for this academic year. Kindly consider this appeal sympathetically.
Thank you.
Yours faithfully,
Ramesh Sharma & Seema Sharma
Leave Application By Teacher To Principal
Date: 18/01/2023
To The Principal
Kendriya Vidyalaya No.2 ChandigarhSubject: Application for casual leave
Respected Sir/Madam
I wish to apply for casual leave on January 21, 2023 on account of my niece’s wedding. Kindly grant me leave for the day. I will compensate by working an extra day.
Thank you.
Yours faithfully,
Rakhi Sharma PGT – Physics
Application To Principal For Sick Leave
Date: 04/06/2023
To The Principal Army Public School Cuttack
Subject: Application for 5 days sick leave
Respected Sir/Madam
This is to inform you that I have been diagnosed with dengue on June 3, 2023. I have attached my medical reports for your reference.
Due to high fever and weakness, I will require 5 days leave from June 5, 2023 to June 9, 2023 as advised medically. Kindly approve the same.
Thank you.
Yours faithfully,
Neha Gupta Class XII – Science
Application For Fever To Principal
Date: 11/11/2022
To The Principal St. Mark’s School
AgraSubject: Leave application due to fever
Respected Madam,
I, Sita Garg from Class 8th, have been suffering from high fever and bodyache since yesterday. Due to this, I will not be able to attend school for the next 3 days from 11 Nov 2022 to 13 Nov 2022.
I request you to kindly grant me leave during this time. I will submit a medical certificate upon joining back.
Yours faithfully,
Sita Garg Class VIII
Half Day Leave Application To Principal
Date: 09/12/2022
To The Principal Sri Aurobindo International School Indore
Subject: Half day leave request
Respected Madam,
I, Raj Malhotra from Class 10, request your permission to avail half day leave today on 09 Dec 2022 from 1 pm onwards.
I have a dental appointment that cannot be rescheduled. Kindly allow me to leave early for the day. I will cover up the missed classes.
Thank you.
Yours faithfully,
Raj Malhotra Class X
Leave Application For Exam By Teacher To Principal
Date: 15/03/2023
To The Principal
Kendriya Vidyalaya No. 1 GurugramSubject: Leave application for exam duty
Respected Sir,
I, Seema Roy (Maths Teacher), have been assigned CBSE Board exam supervision duty from 16 March 2023 to 21 April 2023.
Kindly grant me leave during this period as I will be occupied with the official exam duty. I will carry out lesson plan and class arrangements to minimize academic loss for my students.
Thank you.
Regards,
Seema Roy PGT – Mathematics
Leave Application For Exam To Principal
Date: 18/02/2023
To
The Principal Army School JodhpurSubject: Leave for exams
Respected Ma’am,
I, Aditi Singh from Class 12 Commerce, request you to grant me leave from 20 Feb 2023 to 28 Feb 2023 for my board exam preparation and actual exams.
The Physics board exam is on 21 Feb and Accountancy exam is on 27 Feb 2023. The extra days will allow me to fully concentrate on revision.
Kindly approve this leave.
Yours faithfully,
Aditi Singh Class 12 Commerce
Application For Marriage Leave To School Principal
Date: 30/11/2022
To The Principal
Kendriya Vidyalaya No. 2 MeerutSubject: Leave application for sister’s wedding
Respected Sir,
I, Sanjay Gupta from Class 9th standard, wish to apply for 7 days leave from 1 Dec 2022 to 7 Dec 2022. My elder sister’s wedding is scheduled during this period in our hometown Nainital.
Kindly grant me leave so that I can attend the marriage preparations and ceremonies. I will cover up the academic syllabus upon returning back.
Yours faithfully,
Sanjay Gupta Class IX
Leave Application For Cousin Marriage To Principal
Date: 24/01/2023
To
The Principal Holy Child Senior Secondary School VaranasiSubject: Leave request for cousin’s wedding
Respected Ma’am,
I, Naina Dewan from Class 11 Science, wish to apply for a 3 day leave from 27 Jan 2023 to 29 Jan 2023. My cousin brother’s wedding is scheduled on 28 Jan in Lucknow.
Being a close-knit family, my presence is required for wedding functions. Kindly grant this leave, I assure to complete all missed academic work.
Yours faithfully,
Naina Dewan Class XI Science
Leave Application By Teacher To Principal For Urgent Work
Date: 02/09/2022
To
The Principal Delhi Public School
MysoreSubject: Leave application for urgent personal work
Respected Sir,
I, Suman Lata (English Faculty), request you to please approve my leave application for 5th and 6th September 2022.
Due to some unavoidable urgent personal work, I need these 2 days off. I will compensacte the classes by working extra hours in the following weeks.
Your kind consent is requested.
Regards,
Suman Lata PGT – English
Application To Your Principal For Two Days Leave
Date: 11/10/2022
To The Principal Army School Shillong
Subject: Application for 2 days leave
Respected Ma’am,
I, Ramdas, a student of Class 8 A, wish to apply for leave on 13th and 14th October 2022 due to health reasons.
Recently, I am suffering from frequent migraines that is severely affecting my class attendance and academic performance. The doctor has asked me to take full rest for 2 days.
Kindly grant me leave for the same. I will catch up on missed studies once I rejoin school.
Yours faithfully,
Ramdas Class VIII A
Application To Principal For 5 Days Leave
Date: 07/07/2023
To
The Principal Holy Hearts Senior Secondary School KochiSubject: Seeking leave for 5 days
Respected Sir/Madam,
I, Nina Nair from Class 10, wish to apply for leave for 5 days from 10 July 2023 to 14 July 2023 due to health issues.
Recently, I got diagnosed with typhoid fever for which I need to take proper rest as advised by the doctor. Kindly grant me leave so I can fully recover and continue focusing on my academics thereafter.
Your approval of this sick leave application will be highly appreciated.
Yours faithfully,
Nina Nair
Class X
Medical Leave Application To Principal
Date: 29/11/2022
To The Principal
Kendriya Vidyalaya No. 1
LucknowSubject: Application for medical leave
Respected Ma’am,
I, Srishti Gupta from Class 5 B, wish to apply for a 4 day medical leave from 30 Nov 2022 to 3 Dec 2022.
Recently I have been detected with acute bronchitis leading to breathlessness and chest congestion. The doctor has recommended complete rest for recovery.
Kindly allow me this sick leave so that I may focus on my health and return soon.
Yours faithfully,
Srishti Gupta
Class V B
Leave Application For School Teacher To Principal
Date: 21/09/2022
To
The Principal Holy Hearts High School PanjimSubject: Sick leave application
Respected Sir,
This is to inform you that I have been suffering from cellulitis in my foot from the last two days leading to swelling, pain and fever. My orthopedic specialist has advised me 10 days rest from 21/09/2022 for medical treatment and recovery.
I request you to kindly approve 10 days sick leave as I require complete rest per medical recommendations.
Regards,
Arunima Deb Chemistry Faculty
Application To Principal For Fee Concession
Date: 26/08/2022
To
The Principal Don Bosco Higher Secondary School GuwahatiSubject: Request for full fee concession
Respected Father,
I, Reena Sarma from Class 6th, wish to apply for full concession of my school fees for this session due to financial problems faced by my family since my father lost his job 6 months back. My mother is unable to pay my fees along with other expenses.
Kindly permit me the fee concession so that I can continue my studies properly. I have a consistent academic record.
Your kind consideration will be appreciated.
Yours faithfully,
Reena Sarma Class VI
Application To Principal For Leave Of Absence
To
The Principal Kendriya Vidyalaya No. 3
Ambala CanttSubject: Leave of absence on 03/03/2023
Respected Sir,
I, Arun Kumar from Class 9th, was absent from school yesterday i.e. on 03/03/2023 due to health issues.
I had high fever and upset stomach since Wednesday night, hence could not attend school the next day. Hereby, sending my leave application for your kind perusal.
Such absenteeism will not repeat in the future. Please pardon me as the leave was due to medical circumstances.
Yours faithfully,
Arun Kumar
Class IX Roll No. 15
Application To The Principal For TC (Transfer Certificate)
Date: 15/03/2023
To
The Principal St. Joseph’s Convent School
NashikSubject: Application for school leaving certificate
Respected Sister,
I have been a student of this school since Nursery. Due to my father’s job transfer, I am shifting to Pune by the end of this month.
I am no longer able to continue my education here. Kindly issue me a Transfer Certificate against this application to enable my admission formalities in the new town.
It has been a privilege being a student here. I wish all the very best to you and the school.
Yours faithfully,
Tania D’Souza
Class X, Division B
Application To Principal For Bonafide Certificate
Date: 25/01/2023
To The Principal
Saraswati Vidyalaya
AllahabadSubject: Request for bonafide certificate
Respected Madam,
I, Shivam Gupta from Class 8 A, kindly request you to provide me with a bonafide certificate. I am representing our school cricket team at the district level tournament next month.
The certificate confirming my name, class and school details are mandatory. Kindly arrange to issue the certificate against this application.
Regards, Shivam Gupta
Class VIII A, Roll no. 12
Application To Principal For Character Certificate
Date: 03/12/2022
To
The Principal Holy Hearts High School BhopalSubject: Application for character certificate
Respected Father,
I, Riya Thakur from Class 12 Commerce, require a character certificate duly signed by you as I am applying for admission to St. Xavier’s College, Mumbai for further education.
Kindly arrange to provide the certificate confirming my character during my study tenure at Holy Hearts for submission.
Your assistance is highly appreciated.
Yours sincerely,
Riya Thakur
Class XII Commerce
Subject Change Application To Principal
Date: 15/07/2022
To The Principal
Army Public School BengaluruSubject: Request for subject change
Respected Sir,
I, Raunak Seth, studying in Class 11 (PCM) wish to change from Physics to Biology from the coming academic session. After career counselling, I realized Medicine is a more suitable choice for which Biology is required.
Kindly permit me to change my subject as I had earlier opted PCM in a hurry. Please make the necessary amendments.
Yours faithfully,
Raunak Seth
Class XI/PCM
School Leaving Application To Principal
Date: 10/11/2022
The Principal SRV Public School
KottayamSubject: Application for school leaving certificate
Respected Ma’am,
This is to inform you that due to father’s transferrable job, I am shifting my residence to the USA next month. Hence, I will no longer study at this school.
Kindly issue me a School Leaving Certificate against this application indicating my duration at this institution. It will assist me in enrolling into a new school in the USA.
Yours faithfully,
Rhea Krishnan
Class VI Section B
Application For Picnic To Principal
Date: 22/12/2022
To The Principal
Army Public School
BarrackporeSubject: Application for Annual Picnic
Respected Sir,
On behalf of the students of Class 6th, I wish to take your permission for our Annual Picnic to Eco Park on 30th December 2022. Around 35 students and 2 teachers wish to go by hired bus arranged by the Parent Teacher Association.
We request you to kindly grant us permission for the same.
Yours faithfully,
Prachi N.
Class Leader
Class VI B
Request Application To Principal
Date: 26/09/2022
To
The Principal St Xavier’s College
MumbaiSubject: Request for duplicate library card
Respected Father,
I am Jenny from SYJC Commerce class. Due to an oversight, I seem to have misplaced my library card. As per the rules, I cannot issue any more books without a valid library card.
I request you to kindly arrange for issuance of a duplicate library card so that I do not face any disruption in issuing course books and reference guides.
Your assistance will be highly appreciated.
Yours obediently,
Jenny DSouza
SYJC Commerce
Apologies Application To Principal
Date: 17/06/2023
To
The Principal St Karen’s Secondary School HyderabadSubject: Apology for misconduct
Respected Sister,
Through this letter, I sincerely apologize for arguing with my class teacher Ms. Seema yesterday. My rude behavior in class was totally unacceptable.
I should have expressed my doubts in a polite way instead of countering her in front of the whole class leading to disruption. After self-introspection, I truly regret my insensitive conduct.
Kindly pardon me for this incident and provide me a chance to improve. I promise such misconduct will never ever repeat if I am allowed to continue my studies here. I conveyed my apology to the teacher as well.
Assuring you of excellent conduct henceforth.
Yours obediently
Tanya Chowdhury Class VIII A
An application to the principal acts as an official means for students to communicate their needs or issues. Following the standard professional format and using polite language is key. Students must explain the purpose clearly, highlight relevant dates and details, attach any mandatory supporting documents and proofread the application before submission.
Learning how to proficiently write applications to principal for leaves, concessions, certificates and other requirements is an essential skill for all students. It will assist them greatly in their academic life.